Abstract submission has closed.

Regular Deadline: 30 May 2017, 9:00 pm ET
Late Deadline: 20 June 2017, 9:00 pm ET (Poster abstracts only)

Abstract Submission Help Desk, for technical difficulties only. 
Monday, 12:00 am ET through Friday, 8:30 pm ET

Page Sections

1. Rules and Regulations
2. Deadlines, Late Abstracts, Schedule Changes
3. Submission Process
4. Session Assignment
5. Meeting Presentations
6. SPD Student Poster Contest
7. Publication of Abstracts

Rules and Regulations

• • Presenters must be listed as the first author on the abstract at the time of submission.
  • The presenting author must be the one to submit the abstract.
  • The presenting/first author must register for the meeting by 17 July 3017.
  • Abstracts may not be presented by proxy.
  • All abstracts must be submitted through the abstract submission system.
  • There is no limit to the amount of abstracts you may submit; however, there is a $45 fee for each abstract submitted. This fee should be paid during the registration process. (Note: Adjustments to the abstract fee payments — refund or additional charges — will be applied afterwards, should the number of abstracts you submitted differ from the number of abstracts for which you have paid through the registration process.)
  • If you have not submitted any regular abstracts, you may submit one late poster abstract. 

Deadlines and Schedule Changes

We will strictly adhere to the following deadlines.

• • The deadline for receipt of regular abstracts is 30 May 2017 at 9:00 pm ET.
  • Abstracts received after 9:00 pm will be considered a late abstract. There are no exceptions to this deadline.
  • Late poster abstracts will be accepted until 20 June 2017 at 9:00 pm ET.

Schedule Changes

If, after the final program has been released, you have a problem with the scheduling of your abstract, contact the Abstracts Administrator. Include the session number where you are currently scheduled and the session(s) number where you would like to be scheduled. No changes will be made to the meeting schedule after 7 July 2017.

Submission Process

Plenary Speakers

Invited Plenary Speakers will receive a special link to the abstract form that by-passes the AAS member-check. Contact the Abstracts Administrator if you did not receive your link.

Contributed and Special Session Presentations

Abstract must be submitted through the presenting author's AAS record. The presenting author will be notified.

Abstract Form Details

The form contains instructions on the various steps required to complete a submission. Once you have completed the Title Step you are assigned a control number and may exit and re-enter the system. The abstract must be submitted by the deadline: 30 May 2017 at 9:00 pm ET.

• The abstract body text can be a maximum of 2,250 characters (which includes letters, numbers, punctuation, spacing, returns, and symbols/special characters).
• To enter co-authors, you must have the following: full first and last name, e-mail address, and affiliation.
• You can continue to make changes to your abstract before the deadline. To edit an abstract, click the "Return to Draft" button. This will return the abstract to draft status, allowing you to make further edits to the abstract. Please remember to resubmit the abstract before the deadline.
• To switch the presenting author to a co-author you must submit a new abstract by logging in as the new presenting author.

Corrections and Edits

You can continue to make changes to your abstract before the deadline of 30 May at 9:00 pm ET. For the submitted abstract you wish to edit, click the "Return to Draft" button. This will return the abstract to draft status, allowing you to make further edits to the abstract. Please remember to re-submit the abstract before the deadline.

We understand that edits sometimes need to be made to abstracts after they are submitted. We try hard to accomodate edis and changes as we lead up to the conference, but due to certain publishing deadlines we will be unable to edit abstracts starting four weeks before the meeting start date.

Because eligibility is established on the presenting author, the author's name may not be edited on the abstract form. Contact the Help Desk to have spelling errors corrected.

Session Assignment

Topical Categories

Categories are used as a guide for the SPD EC to build coherent sessions. The final session assignments and session titles are at the discretion of the EC. If you request to be adjacent to a colleague’s paper, make sure that the same category number appears on both abstracts.

Scientific Categories

1. Solar Interior
2. Photosphere
3. Chromosphere
4. Corona
5. Solar-terrestrial and Heliosphere
6. Flares
7. Magnetic Fields
8. Helioseismology
9. Instrumentation
10. Image Processing
11. Computation and/or Data Management
12. Eclipse Experiments/Science
13. Laboratory Astrophysics
14. Plasma Astrophysics
15. Education and/or Public Outreach
16. Other

Submission Types

Oral Submission

It is anticipated that each contributed talk will be allotted 15 minutes (12 minutes for presentation and 3 for discussion and transition). If you would like to give a dissertation talk, please select that option in the system. Dissertations will be given 20 minutes (17 for presentation and 3 minutes for discussion and transition). 

Poster Submission

Posters will be on display for the entire meeting. They will be arranged by topic and will be included in a dedicated poster session.

Poster with ePoster

For those that wish to display a paper poster and a supplemental ePoster. We will have dedicated screens and session times for ePosters. Space is limited, so all requests may not be granted.

Meeting Presentations

Poster Presentations

Posters allow far more time and flexibility and are the default presentation type. Posters are ideal for using charts, graphs, or detailed visual aids. The poster area serves as the meeting’s social center.

• Posters should fit within the 44" x 44" area. Poster boards are slightly different at each meeting and may be as large as four feet square. We will provide thumbtacks.
• Posters will be on display for the entire meeting.
• There will be official poster sessions during the meeting.The authors need not be present the entire time, but should be available during their respective poster sessions.
• When preparing your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read. For further recommendations read, How Do You Prepare A Research Poster? on the-aps.org website.
• There is also a good article on preparing an eye-catching poster at naturejobs.com, Presentations: Billboard Science.
• Consider posting a photo of yourself with your presentation.

Oral Presentations

To avoid too many oral sessions running simultaneously, the number of oral presentation time slots are limited. Oral presentations may be changed to posters if there are no remaing slots.

• Oral presentations will be 15 minutes in length: 12 minutes are allowed for the normal oral presentation and 3 minutes for discussion and transition. 
• Read the AV instructions.

Proxy

• Abstracts by North American residents may not be presented by proxy. Notify the Abstracts Administrator if you cannot attend and need to withdraw your presentation.
• In the case of severe physical misfortune, a joint abstract may be presented by a co-author, even if the co-author is presenting another abstract. The original author must notify the Abstracts Administrator making an explicit statement of the cause.
• If a member residing outside of North America belatedly discovers that they cannot attend the meeting, they may arrange to have the paper presented by another member. The Abstracts Administrator must be notified ahead of time.

SPD Student Poster Award

The Solar Physics Divison of the AAS is pleased to announce the student poster award, to be made based on posters presented at the meeting. The award carries with it a cash prize of $250.

Terms for participation:

• • A "student" is defined in this context as either:
    1. Any individual who has not yet been awarded the PhD, or
    2. A recent (since January 1, 2017) individual who received their doctoral degree within the calendar year of the pertinent SPD meeting and whose work, as presented on their poster, was carried out wholly as part of earning that degree.
  • The student must be the first author on the poster.
  • To be considered for the award, each interested student should place a "candidate" sticker on their poster and must select that they would like to be entered into the contest on the abstract submission form

The award winner will be determined by the SPD Studentship Committee (Gordon Emslie, Matthias Rempel, Lisa Upton), based on input from an eminent set of jurists drawn from the solar physics community.

Criteria include:

• • Quality of the poster presentation;
  • Impact of the presented work on solar physics; and
  • Clarity of the oral discussion by the student presenter

The SPD looks forward to reviewing the poster research presented by both undergraduate and graduate students in our field.

Publication of Abstracts

The meeting and abstract schedule are published in various formats.

• • Paper Final Program: Distributed at the meeting; includes abstract titles.
  • Online Final Program: Available two weeks prior to the meeting and includes full abstract text. Members and presenters are notified as soon as the program is online.
  • Astrophysics Data System (ADS): All abstracts are sent to ADS.